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Normandy Historians
ARTICLES OF ASSOCIATION
(Constitution)
1. NAME
The organisation shall be known as the Normandy Historians, referred to hereinafter as the Society.
 
2. OBJECTIVES
(a). To record the history of Normandy.
(b). To produce for publication and marketable sale or gratis, any material that will suitably demonstrate that history.
 
3. MEMBERSHIP
There shall be two classes of membership without elective process and known as:
(1) Family membership (for one domiciliary address only)
(2) Individual membership
 
4. SUBSCRIPTIONS
The annual subscription shall be £7.50 and £3.00 respectively for each class of membership subject to annual review.
 
5. MANAGEMENT
The Society shall be managed by an Executive Committee, hereinafter called the Committee, composed of the Officers of the Society and five members elected at the Annual General Meeting.
 
6. OFFICERS
Chairman, Deputy Chairman, Treasurer, General Secretary, Membership Secretary, Editor.
 
7. COMMITTEE
The Committee shall be elected at the Annual General Meeting and subject to termination of office by resignation or otherwise, shall remain in office until the Annual General Meeting next following. The Committee shall have power to fill any vacancy that may occur. The retiring members of the Committee shall be eligible for re-election. The Committee shall have power to appoint such sub-committees and Research Committees as it may from time to time decide and may determine their powers and terms of reference.
 
8. CHAIRMAN
The Chairman shall preside at the Annual General Meeting, General, Special meetings, Committee meetings and any Meeting of the Society attended. The Chairman shall have a casting or additional vote in the event of an equality of votes. In the absence of the Chairman at any meeting the Deputy Chairman shall preside and shall have a casting or additional vote in the event of an equality of votes.
 
9. EDITOR
The Editor shall be vested with editorial prerogative for the duration of a specific or proposed publication.
 
10. MEETINGS
(1) The Annual General Meeting shall be held not later than the 28th day of February to consider matters for which due published notice has been given and to:
.....(a) Receive reports from the Chairman, Membership Secretary, Editor and Treasurer.
.....(b) Receive the Auditors report for the previous year's accounts.
.....(c) Receive the Calendar of Events for the coming year.
.....(d) Elect the Committee.
.....(e) Appoint an Auditor
(2) The Executive Committee shall meet at least twice a year.
(3) A Special General Meeting may be called at any time by the Committee or on receipt of a requisition in writing signed by not less than 10% of the paid-up members, specifying the object of the meeting.
 
11. QUORUM
At Committee meetings, three shall be a quorum. At General and Special General Meetings 25 members shall be a quorum.
 
12. VOTING
Every matter shall be determined by a simple majority (other then article 15) of members present aged 18 years or over.
 
13. NOTICES
Fourteen days notice of any meeting shall be given to members and a public notice shall be affixed at the Normandy Village Hall and at other locations as the Committee may deem appropriate. Such notice shall specify the business of the meeting.
 
14. FINANCE
The financial year will end on the 31st of December. All expenditure shall be authorised by the Committee and all cheques shall be signed by any two of the following: Chairman, Secretary or Treasurer. All monies raised by or on behalf of the Society shall be applied to further the objects of the Society and for no other purpose. Officers of the Society may, if they so wish, recover proper administrative expenses incurred on behalf of the Society for its effective management.
 
15. ALTERATIONS TO THE CONSTITUTION
Any proposal to alter this Constitution must be delivered in writing to the General Secretary not less than twenty-one days before the date of the meeting at which it is to be considered. An alteration will require the approval of a two-thirds majority of members present and voting at a General Meeting
 
16. DISSOLUTION
If the committee decides at any time and for whatever reason that it is proper to dissolve the Society, it shall call a meeting of members. The recommendation of the Committee, if adopted in accordance with this Constitution shall empower the Committee to dispose of any proper debts and liabilities. Any assets remaining shall be disposed of as may be determined by members present and voting at that meeting.
 

Normandy Historians 15th February 2005


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